The differences are in the finer details. You must fine-tune the standard format to accommodate your topic and your audience. If your audience is the military, Strategic Marketing Group warns that the Navy alone produces more than million pages of documentation a year. Keeping this in mind should be your foremost concern because personnel may not have a lot of time to spend on your pages.
Executive Summaries Provide the Essence Executive summaries complete the report, whether an analytical report memo or whatever. Executive summaries are the parts of the reports that are read first. Readers may not even get to the detail in your report.
They read the executive summaries to see if the rest of the report is worth reading. Sometimes the executive summary is called an Abstract. You usually find that designation in scientific papers and academic efforts.
You can also call the Executive Summary simply a Summary. If you call the Executive Summary a precis, you are probably misnaming it. A precis is usually a sentence summary. Abstracts Differ from Executive Summaries Abstracts differ from executive summaries, because abstracts are usually written for a scientific or academic purpose.
You see abstracts related to scientific lab reports.
You see abstracts related to databases, where a summary or abstract of the article is given. First, prepare a topic sentence that encompasses the entire article or whatever you are summarizing. Next, prepare two or three subordinate sentences that support your main idea or topic sentence.
Then, tie everything together with transition and logic. That is a well-written abstract. You say what you have to say, and stop. The executive summary will probably be one or one and one-half pages by the time you finish writing. The executive summary will appear after the transmittal memo and just before the first page of the analytical report memo.
In the executive summary you will probably want to put the Issue Problem and Purpose in the first paragraph. The Scope and Limitations as well as the Alternatives Procedures will go in the next paragraphs. The Significant Considerations, Analysis, and Decisions will comprise the final paragraphs.
Normally, your executive summary with double spacing will run about one to one-half pages of copy. You should make sure you only put in significant Considerations, Analysis, and Decisions.
Proportionate Spacing Is Devoted to Executive Summaries Business writing students often ask this question about executive summaries: How long should they be?
Here, you have to think about proportion of the summary to rest of the report or document. For example, in a five-page analytical report memo, you probably would devote one to one and one-half pages to the summary. Think of the length of this two-year prepared report: This document would prove essential in the days and weeks after our report came out, as it was often the reference point for members of Congress and their staff during hearings on our recommendations.Write Better Executive Summaries.
As a second or a one-minute version of the entire report, the executive summary should answer the reader's questions in brief.
For a report or an article, the executive summary might answer these questions: The format you choose for the executive summary depends on the content of the report.
. Guidelines for Writing an Executive Summary An executive summary is a concise summary of a business report.
It restates the purpose of the report, it highlights the major points of the report, and it describes any results, conclusions, or recommendations from the report. The executive summary will probably be one or one and one-half pages by the time you finish writing.
The executive summary will appear after the transmittal memo and just before the first page of the analytical report memo. In the executive summary you will probably want to put the Issue (Problem) and Purpose in the first paragraph. Technical Reports, Executive Summaries, and Abstracts Naval personnel must often work with industry, or with reports and other documents prepared by industry.
Those doing research at naval labs, naval test centers, or naval schools must help generate technical reports while others will just have to use them.
Good and poor examples of executive summaries. Executive Summary This report provides an analysis and evaluation of the current and prospective profitability, Executive Summary Every time a business or consumer purchases products or services they display forms of buyer behaviour that are influenced by many factors.
The information in an executive summary includes a description of your business, the “problem” your company solves, your financial and resource needs moving forward, and what, specifically, you are requesting from readers of your plan.